Proposed billing for the 2008 - 2009 season
Once you have accepted a position on a team, a $250 deposit will be due. The remainder of the Membership fee ($500) will be due in October and November in equal parts; $250 will be due on October 1st and $250 will be due on November 1st.
Once coaches and parents have agreed to their tournament schedule, you will be invoiced for the total estimated cost of Tournament entry fees and Travel costs based upon the costs of the previous year. This invoice will be divided by 5 and payments will be due at the 1st of every month throughout the season (Jan, Feb, March, April and May). For example, if the total cost of the proposed tournaments is $1500, parents would be expected to pay $300/month from January through May. A detailed statement will be sent out after each billing cycle showing remaining balance. As Travel costs are estimated at the beginning of the year using the previous year as a guide, there may be an overpayment or underpayment at the end of the season. There also may be dropped or added tournaments as circumstances dictate. At the end of the season, any overpayments will be sent to you via check. Any underpayments will be billed in a June payment.
Payments can also be made ahead of time with no penalty. Following the example above, a one-time payment of $1500 would take care of the proposed travel costs.
Using 2008's 15G team as a template ($750 membership and $1500 travel costs), here would be a schedule of payments for this team using 2009's proposed billing:
| September, 2008 | $250 Deposit |
| October 1st | $250 2nd Membership payment |
| November 1st | $250 Final Membership payment |
| December | no payment due |
| January 1st, 2009 | $300 |
| February 1st | $300 |
| March 1st | $300 |
| April 1st | $300 |
| May 1st | $300 |
| June 1st | if needed |
<NOTE> The above is an example; it is not intended to be the official payment schedule for 2008's 15G team.
Where to pay a bill
Check or money order payments:
Mail check or money order (made out to VBVBA) to:
Virginia Beach Volleyball Academy
PO Box 64876
Virginia Beach, VA 23467-4876
Please include the name of the player and the team (i.e. 14R) in the memo field.
To make a payment, click
Please specify the Player and Team name with your payment. Also, please print out a receipt from the PayPal site for your records.
Billing for Hotels and Travel
As players are expected to stay with their teams, travel costs are shared among all of the team's players, not just players who stayed with the team.
The total cost for the player's travel expenses will be calculated as follows:
Total room cost (players and coach) + coaches per diem ($20/day for overnight tournaments) / number of players on that team + individual expenses occurred (room service, breakage, etc) = Bottom line
For example, if the 10 player team rented 4 rooms (3 player + 1 coach) for 1 night for $450.98, the cost to each player would be $450.98 + $40 = 490.98/10 = $49.09
If more than one team stays in the same hotel, all of the coaches' rooms will be added up and divided equally among all of the teams (some coaches share rooms, etc). For example, if only 3 rooms are needed for the coaches of four teams, the cost of the 3 rooms will be divided equally among the teams.
If transportation is provided, the final charge will be the cost of the player's plane ticket (or share of the bus rental) + coach's and chaperone's ticket / number of players. There may be incidental charges for tournaments that are flown to (i.e. van rental to transport team to the venue, etc). These incidentals will be divided equally among the players.
The final travel cost will be deducted from your estimated travel cost account.
Questions about your account? Email billing@vbvba.net.